Educator & Librarian Exchange

SAMPLE FACULTY, LIBRARIAN AND/OR STAFF EXCHANGE AGREEMENT

"The highest result of education is tolerance." - Helen Keller, American author and educator who was blind and deaf.

THIS AGREEMENT, entered into this _____ day of ____________ 20 _____, by and between (First name) ________________ (Last name) _____________________________________ (hereinafter referred to as "_______________________________") of City ___________________State/Province ____________________ Zip/Postal _____________ Country _______________

(Name of HOME Institution . Your HOME base) ______________________________________________ (hereinafter referred to as "_______________________________________") of (location) _______________________________________________

AND (Your exchange partner of the HOST Institution . where you are being HOSTED:)

(First name) ___________________ (Last name) _____________________ (hereinafter referred to as "_________________") of City ____________________ State/Province ______________ Zip/Postal __________ Country _____________________

(HOST Institution) _________________________________ (hereinafter referred to as "______________________________") of (location) _________________________________________

WITNESSETH THAT:

We desire to promote the enrichment of their teaching, research and/or library programs; and

WHEREAS, we desire to strengthen and expand the mutual contacts between the two institutions, and

WHEREAS, we intend to promote the enrichment of their teaching, research and library programs and intend to strengthen and expand the mutual contacts between the two institutions through an exchange of faculty and/or staff between the two institutions; and

WHEREAS, we desire to provide for an exchange of faculty and/or staff between the two institutions on the terms and conditions hereinafter set forth;

NOW THEREFORE, it is mutually agreed as follows:

1. Scope of Agreement - The following academic fields, disciplines or responsibilities are covered under the terms of this Agreement:
2. Period of Agreement - This Agreement shall be effective starting the ______ day of the month of _____________ the year 20 ______ and concluding the ______ day of the month of _____________ the year 20 ______.
3. Period of Exchange - Each exchange under the terms of this Agreement shall be for one ____________________, unless otherwise agreed to in writing by the parties hereto.
4. Appointment - Each exchanged faculty and/or staff member shall be granted a temporary appointment of the host institution at a rank equivalent to that held at the home institution.
5. Implementation of Exchange - At least four (4) months prior to the exchange, the details of the exchange as negotiated by the parties hereto shall be reduced to writing and endorsed by the faculty and/or staff member to be exchanged and an administrative official designated by each institution.
6. Travel . Each institution shall be responsible for the travel expenses of their individual faculty/staff members.
7. Office and Laboratory Facilities - Each institution shall make available to the exchanged faculty and/or staff member appropriate and necessary laboratory facilities.
8. Wages, Vacation, Holidays and Sick Leave
   1. Wages and Benefits - How will this be handled?
   2. Vacation - The exchanged faculty and/or staff member shall accrue vacation leave in accordance with the terms of the appointment at the host institution. Vacation leave so accrued shall be used during the period of the exchange.
   3. Holidays - The exchanged faculty and/or staff member shall be entitled to holiday leave in accordance with the terms of the appointment at the host institution and the policies of the host institution.
   4. Sick Leave - The exchanged faculty and/or staff member shall be entitled to sick leave in accordance with the terms of the appointment at the host institution and the policies of the host institution.
9. Institution Policies - The exchanged faculty and/or staff member shall be made familiar with, and comply with, the policies of the each institution. In the event of any inconsistency between the terms of this Agreement and the policies of each institution, the terms of this Agreement shall prevail.
10. Termination - This Agreement may be terminated by either party providing the other written notice of its intent to terminate. Such notice shall be given at least one (1) year prior to the effective date of the termination. Such termination shall not affect exchanges in effect prior to the effective date of the termination.
11. Disposition of Materials - Inventions or materials developed under the terms of this Agreement by exchanged faculty and/or staff members shall be assigned to the host institution. Proceeds from said invention or material shall be shared by each institution in accordance with their input of personnel and facilities. The host institution shall provide the home institution with a irrevocable, royalty-free, non-exclusive license to use the invention or materials for educational purposes, but not for commercial purposes. If the inventions or materials are made or developed in the course of a sponsored program funded by grant or contract, the determination of rights shall be subject to, and limited to, the provisions of the contract or grant. The host institution shall notify the home institution of such conditions by indicating such at the time of implementation of the exchange.
12. Availability of Exchanged Faculty and/or staff Member - In the event the exchanged faculty and/or staff member is unable for health reasons to perform the assigned responsibilities during the period of the exchange, the exchanged faculty and/or staff member's appointment may be terminated. The effective date of the termination shall be the date the exchanged faculty and/or staff member became unavailable. The host institution shall immediately notify the home institution of such termination in writing.
13. HOUSING: While it is common for faculty/staff to exchange homes, it that is not possible, the HOST and HOME institutions shall lend its assistance in finding housing.
14. Nondiscrimination: Each institution agrees that no person shall on the grounds of race, color, national origin, sex, or creed be excluded from participation under the terms of this Agreement.
15. Modification - The terms of this Agreement may be changed or modified only by written amendment signed by the parties hereto.

"Education is not the filling of a pail, but the lighting of a fire." -William Yeats

NAME of (Your) HOME INSTITUTION: _____________________________________________________________________________

_______________________________ _____________________________ ____________

HOME Faculty Applicant Print Name HOME Faculty Signature Date

NAME: First __________________________ Last _________________________ Title _______________

Office Ph:_______________________ Home Ph:_____________________ Fax:_________________

E-Mail Address: ___________________ Please confirm E-Mail Address: ___________________________

_______________________________ _____________________________ ____________

HOME Supervisor Print Name HOME Supervisor's Signature Date

_______________________________ __________________________ ___________________

HOME Supervisor's Title HOME Supervisor's E-Mail Address Home Supervisor Phone

_______________________________ __________________________ ___________________

Additional Supervisor: Title &Name E-Mail Address Phone

"We do not see things as they are; we see things as we are." - Talmud

NAME of HOST INSTITUTION (you will travel to): _____________________________________________________________

_______________________________ _____________________________ ____________

HOST Faculty Applicant Print Name HOST Faculty Signature Date

NAME: First __________________________ Last _________________________ Title _______________

Office Ph:_____________________________ Home Ph:____________________ Fax:____________________

E-Mail Address: ___________________ Please confirm E-Mail Address: ___________________________

_______________________________ _____________________________ ____________

HOST Supervisor Print Name HOST Supervisor's Signature Date

_______________________________ __________________________ ___________________

HOST Supervisor's Title HOST Supervisor's E-Mail Address HOST Supervisor Phone

_______________________________ __________________________ ___________________

Additional Supervisor: Title &Name E-Mail Address Phone

Please include your exchange partner's resume or C.V. an a statement regarding which courses in the HOME

curriculum the partner is qualified to teach .

If a faculty participant is unable to complete a full term at one of the institutions, please explain how this issue will be addressed:

Please describe any special considerations regarding this exchange proposal:

It is highly recommended a faculty/staff mentor from each institution assist the exchange partner:

_________________________________ ____________________________________ ____________

Printed Name of mentor at HOME: Signature of mentor at HOME Institution: Date

E-Mail of mentor at HOME Institution ____________________________________

_________________________________ ____________________________________ ____________

Printed name of mentor at HOST: Signature of mentor at HOSTInstitution: Date

E-Mail of mentor at HOST Institution ____________________________________